Enciphers Data Protection Policy

Policy brief & purpose

Our Firm Data Protection Policy refers to our commitment to treat information of employees, customers, stakeholders and other interested parties with the utmost care and confidentiality.

With this policy, we ensure that we gather, store and handle data fairly, transparently, with respect towards individual rights and only limit to as per the requirement.

Scope

This policy refers to all parties (employees, job candidates, customers, suppliers etc.) who provide any amount of information to us.

Who is covered under the Data Protection Policy?

Employees of our Firm and its subsidiaries must follow this policy. Contractors, consultants, partners and any other external entity are also covered. Generally, our policy refers to anyone we collaborate with or acts on our behalf and may need occasional access to data.

Policy elements

As part of our operations, we need to obtain and process information. This information includes any offline or online data that makes a person identifiable such as names, addresses, usernames and passwords, digital footprints, photographs, social security numbers, financial data etc. Our Firm collects this information in a transparent way, only in need to know basis and only with the full cooperation and knowledge of interested parties. Once this information is available to us, the following rules apply.

Our data will be:

   Accurate and kept up-to-date

   Collected fairly and for lawful purposes only

   Processed by the Firm within its legal and moral boundaries

   Protected against any unauthorized or illegal access by internal or external parties

Our data will not be:

   Communicated informally

   Stored for more than a specified amount of time i.e. after completion/termination of project.

   Transferred to organizations, states or countries that do not have adequate data protection policies

   Distributed to any party other than the ones agreed upon by the data’s owner (exempting legitimate requests from law enforcement authorities)

In addition to ways of handling the data the Firm has direct obligations towards people to whom the data belongs. Specifically, we may:

   Let people know which of their data is collected

   Inform people about how we’ll process their data

   Inform people about who has access to their information

   Have provisions in cases of lost, corrupted or compromised data

   Allow people to request that we modify, erase, reduce or correct data contained in our databases

Actions

To exercise data protection, we’re committed to:

   Restrict and monitor access to sensitive data

   Develop transparent data collection procedures

   Train employees in online privacy and security measures

   Build secure networks to protect online data from cyberattacks

   Establish clear procedures for reporting privacy breaches or data misuse

   Include contract clauses or communicate statements on how we handle data

   Establish data protection practices (document shredding, secure locks, data encryption, frequent backups, access authorization etc.)

Our data protection provisions will appear on our website.

Disciplinary Consequences

All principles described in this policy must be strictly followed. A breach of data protection guidelines will invoke disciplinary and possibly legal action.