Data Protection Policy

Policy brief & purpose

Our Firm Data Protection Policy refers to our commitment to treating the information of employees, customers, stakeholders, and other interested parties with the utmost care and confidentiality.

With this policy, we ensure that we gather, store and handle data fairly, and transparently, with respect towards individual rights and the only limit to as per the requirement.

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Scope

This policy refers to all parties (employees, job candidates, customers, suppliers, etc.) who provide any amount of information to us.

Who is covered under the Data Protection Policy?

Employees of our Firm and its subsidiaries must follow this policy. Contractors, consultants, partners, and any other external entity are also covered. Generally, our policy refers to anyone we collaborate with or acts on our behalf and may need occasional access to data.

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Policy elements

As part of our operations, we need to obtain and process information. This information includes any offline or online data that makes a person identifiable such as names, addresses, usernames and passwords, digital footprints, photographs, social security numbers, financial data, etc. Our Firm transparently collects this information, only in obligation of a known basis and only with full cooperation and knowledge of interested parties. Once this information is available to us, the following rules apply.

Our data will be:

• Accurate and kept up-to-date
• Collected fairly and for lawful purposes only
• Processed by the Firm within its legal and moral boundaries
• Protected against any unauthorised or illegal access by internal or external parties

Our data will not be:

• Communicated informally
• Stored for more than a specified amount of time i.e., after completion/termination of the project
• Transferred to organisations, states, or countries that do not have adequate data protection policies
• Distributed to any party other than the ones agreed upon by the data’s owner (exempting legitimate requests from law enforcement authorities)

In addition to ways of handling the data, the Firm has direct obligations towards people to whom the data belongs. Specifically, we may:

• Let people know which of their data is collected
• Inform people about how we’ll process their data
• Inform people about who has to access to their information
• Have provisions in cases of lost, corrupted, or compromised data
• Allow people to request that we modify, erase, reduce, or correct data contained in our databases

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Actions

To exercise data protection, we’re committed to:

• Restrict and monitor access to sensitive data
• Develop transparent data collection procedures
• Train employees in online privacy and security measures
• Build secure networks to protect online data from cyberattacks
• Establish clear procedures for reporting privacy breaches or data misuse
• Include contract clauses or communicate statements on how we handle data
• Establish data protection practices (document shredding, secure locks, data encryption, frequent backups, access authorisation, etc.)
• Our data protection provisions will appear on our website.

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Disciplinary Consequences

All principles described in this policy must be strictly followed. A breach of data protection guidelines will invoke disciplinary and possibly legal action.

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Security: A Serious Matter

Everyone, from our clients and partners to our employees, contractors, and vendors should be confident in their data safety. To achieve this, we have to proactively protect our systems and databases. Staying vigilant and keeping cyber security top of mind  can all contribute to this.

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CHANGES

We may update this policy from time to time to reflect, for example, changes to our practices or for other operational, legal, or regulatory reasons. Thus, we advise you to review this page periodically for any changes. We will notify you of any changes by posting the new Privacy Policy on this page. These changes are effective immediately after they are posted on this page. We also regularly update our policies to make them stronger with changing times.

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